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Looking for a remote Executive Assistant - Dee - 09-03-2024
Executive Administrative AssistantHumanity’s Team Humanity's Team is a 501©3 nonprofit offering the world’s largest transformational education platform. We are dedicated to awakening people to the truth that we are all one with the Divine, each other, and all of life. Our mission is to foster a worldwide culture of conscious living by the year 2040, where all people live in a way that demonstrates our interconnectedness, co-creating a flourishing planet. We achieve this through educational programs, global events, and partnerships with thought leaders, spiritual teachers, and like-minded organizations. Join us in our commitment to creating a more loving, sustainable, and peaceful world for generations to come.
Job Description
We are seeking a dedicated and highly organized Executive Administrative Assistant to support the Co-Founder and Executive Director of Humanity’s Team. This role is pivotal in ensuring the smooth operation of our global initiatives and daily operations, involving cross-collaboration with multiple internal and external stakeholders. Your contributions will support the leadership team in driving our mission forward.
Responsibilities
- Provide comprehensive administrative support to the Co-Founder and Executive Director, including scheduling meetings and appearances, managing calendars, domestic and international travel planning, and preparing materials for press, presentations and events.
- Vet agendas, attend meetings, record notes, and distribute minutes promptly to ensure timely follow-up on action items.
- Cross-collaborate with the Worldwide Director of Operations, Communications and Strategy Manager, video production team, and various internal and external stakeholders, providers, and visionary leaders to ensure alignment across projects.
- Serve as a co-producer of Humanity’s Team’s weekly live program, including recruiting and scheduling guests, managing production notes and content for each event.
- Lead and manage the volunteer blog team, partnering closely with social media and website owners to create cohesive and impactful messaging.
- Manage new provider pipelines, reach out to potential providers to join Humanity’s Team’s faculty or to provide streaming content for the Stream+ platform, expanding our educational offerings.
- Collaborate with leadership on donor activities, fundraising and event planning on a global scale.
- Manage special projects as needed (e.g., TEDx prep, Global Oneness Day observance by the United Nations).
- Serve as a thought partner and provide strategic input.
- Maintain flexibility and adaptability to take on duties outside of regular work streams as needed.
- Proven experience in an administrative support role, preferably in a virtual or remote environment.
- Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar).
- Strong experience with ChatGPT
- Strong communication skills, both written and verbal, with experience interacting with individuals and groups at all levels, both internally and externally.
- Comfortable being a thought partner and leader, with the ability to provide strategic input and collaborate effectively with others.
- High level of reliability and professionalism, with a strong attention to detail.
- Ability to work independently in a virtual setting with a reliable home office setup, including a dependable internet connection.
- Flexibility and adaptability to take on additional duties and responsibilities as needed.
- A good sense of humor and a commitment to Humanity's Team's mission are essential.
This is a part-time, 1099 contract position offering a rate of $25 to $30 per hour, depending on experience. The role requires a commitment of 20 to 25 hours per week, with the possibility of increased hours based on performance and organizational needs. Please visit www.humanitysteam.org for more information about our organization.
Job Type: Part-time, 1099 Contract
Pay: Up to $30.00 per hour
Schedule: Monday through Friday, 9 am to 5 pm MT (with some evenings and weekends)
Work Location: Remote with some meetings in Boulder, CO 80304
Contact: Prachi Agrawal prachi.agrawal@humanitysteam.org